We currently have an opportunity for a Senior Project Administrator in Irvine, CA. The Senior Project Administrator will be responsible for providing administrative support to the project operations team so that they can build a successful project. This is a full-time in-office

Responsibilities

Supervising, Training and leading of regional Project Administrative Team

Assist all project administrators with any questions they have on process or need assistance with (invoices, sub payment packets, lienor releases)

Communicating and resolving regional aging invocing issues with PMs and OMs to decrease aging reports

Ensuring Payroll time entry, review for all union employees happens at regional projects on an ongoing basis

Work closely with admins to ensure Invoice delivery ticket matching

Train Staff with Check requests outside of typical check runs

Subcontractor Approval submissions to Owners

Assist PM with pay estimates from Owners as it relates to calculating subcontractors' payments

Assist Admins with payment applications and following up with project teams/owners when collection amounts are off to understand discrepancies when needed

General office functions: water delivery tracking, mailing, FedEx, administrative support to project staff

Direct Liason between regional admins and Accounts Payable

Manage all vendor payment responsibilities, including weekly check runs & emergency check requests

Ensure timely payments to subcontractors according to compliance standards

Qualifications

5+ years in an adminstrative accounting role in the construction or engineering field

Sound judgment, accuracy, timeliness and reliability are key skills required for this position

Experience managing others such as a supervisor role /managerial

Professional, dependable and dedicated conduct

Attention to detail and excellent follow-through skills are essential

Exhibit discretion and ability to safeguard sensitive and confidential information

Excellent writing, grammar and proofreading skills are necessary for reports, letters and e-mails

Ability to prioritize and handle multiple assignments simultaneously is critical

General knowledge of Microsoft Office/Adobe is expected.

Industry knowledge and experience working with various Owner web applications such as Capture, E-builder, LCPtracker, B2G, C2, iCx a plus!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.